How Continuous Compliance Helps Safeguard Security Staffing Service Providers

Security Industry Authority is prosecuting 28 businesses or persons because of compliance failures. A compliance failure can arise because of a missed deadline or an expired certification resulting in substantial fines. Sounds devastating, right?

In the UK, each industry has its specific compliance requirements. For example, security staffing service providers must ensure that every officer has a valid right to work, an active SIA License, and relevant training accreditations.

Security service providers are under immense pressure to maintain rigorous compliance standards. The compliance management process requires various audits, and the high employee turnover ratio makes it difficult to ensure compliance. Unfortunately, it's surprisingly easy for individuals to clone licenses or forge documents.

These actions have complicated the vetting process for HSEQ officers and compliance managers. Companies have reported that the average turnover rate in the security staffing industry varies from 100% to 400% annually, depending on their business models and organisational structure. Manually vetting employees using old and redundant software takes time and effort.

Implementing a Complete Compliance Management System

A simple solution that helps ensure workforce compliance. We have integrated A. I and machine learning algorithms into our in-house compliance management system. This helps streamline processes and provides Users with automated alerts.

Understanding the Arez Compliance Management System:

If you want to understand the Arez compliance management system briefly, visit our website by clicking on this link Arez Compliance Management System. This article will discuss industry-specific use cases of the Arez compliance management system for Facility Management Service providers and Security staffing service providers.
 

Managing Compliance for Security Staffing Service Providers:

Security staffing service providers must ensure that all employees hold industry-specific accreditations and are renewed on time. They must also ensure that each new training and certification requirement is communicated to all required personnel in time. With the Arez compliance management system, we continuously check for anomalies, such as documents expiring in the next  90 days.
 

Once every document is verified and approved, the worker is marked as ready to work. However, our compliance monitoring system does not stop. We simplified the worker book-on/book-off process and improved compliance standards. When a worker books on using the Arez mobile application or facial recognition software and geo-fencing system and provides evidence that the worker is on-site on time, the control room can identify whether proper HSEQ standards are implemented.
 

Use case of the Arez compliance management system:

A Security Staffing Service provider was initially unaware of the following details:

1. The total number of expired licences.
2. The exact expiration date of each document.
3. The total number of officers with valid licences.

When the solution was implemented, they became proactive. The system alerted workers and the HSEQ team if a document needed to be renewed 90 days before the expiration date.

If a worker fails to renew his accreditations in time, the system will automatically deactivate his account until the accreditation is renewed and alert relevant departments to find a suitable replacement with suggestions.

Do you want to discuss how Arez can ensure continuous compliance based on your organizational use case? Click here to book a demo ( Contact US).